HQ Centralised Management

Centralised management is crucial for the highly competitive retail industry as it allows the company to enjoy a lower administrative cost and provides a clear line of communication within the organization. With the presence of consolidated data at HQ, management is empowered to make sound decisions for the store so that operation team can focus on delivering better services to customers.

Our Modules At A Glance

HQ Management & Centralised Procurement

Central Kitchen & Recipe Management

Warehouse Management System

B2B Digital Supplier Portal

Real-time Access to HQ Consolidated Data

“We can’t access to real-time data in HQ as well as consolidated data because our current system doesn’t allow a centralised database for multiple store operating under different companies” – if your existing system can’t handle this, you should adopt Panda ECO System.

Panda HQ module is flexibly structured to cater for chain store operation within the same company or registered under different business entities. With the presence of all critical data in one place, The HQ management team is able to gain control over their business assets and benefit from the resourceful information to efficiently plan, implement and fast track process execution.

Unlike other industries where the number of products carried is much lesser compared to retailing, retailers are required to work closely with many suppliers in fetching thousands of item displayed in store, hence effective supplier account and relationship management is crucial to the success of the retailers.

Our HQ module empowers merchandising team to profile suppliers by category and effectively manage their account with the functions to maintain a list of items supplied, purchase cost, periodic promotion bulletin as well as trade offers so that the issuance of purchase order is fast and accurate.

Supplier Account Management

Product Content Management

Accurate product information maintenance is essential in retailing as the business requires retailers to manage massive products with proper registration of content.

The design of our dynamic SKU structure allows an item to be tagged with multiple barcode, multiple uom, multiple level of hierarchy, multiple selling price, multiple supplier and multiple cost.

Our flexible and user-friendly product listing function ensures mandatory information is furnished, enabling the HQ team to list the item by store concept and manage the business with centralised or decentralised selling price.

What’s the recommended practice for corporate procurement? A centralised or decentralised approach? Structuring the organisation procurement model is an issue many retailers are struggling with. One may argue that centralised purchase allows HQ buyer to compare suppliers and make advantageous deals based on volume, while the latter concur that store managers are in the best position to understand the needs of their store.

Panda ECO System offers a combination of both processes, allowing store operation and the HQ merchandising team to issue purchase order based upon system suggested item, price and quantity to order.

HQ Centralised Procurement

Central Kitchen Production & Recipe Management

Hospitality review concludes that central kitchens are becoming popular with an increasing number of restaurants making their own components such as breads and sauces in-house. Apart from managing the cost-efficiency on staffing and food ingredients as well as maintaining consistency in taste and quality, there may be opportunities to grow the business by selling the foods produced to other restaurants.

To meet budgetary goals, our production and recipe management module is designed to accurately calculate ingredient cost and to efficiently manage the inventory and food waste.

Are you ready to take command of your business growth and demand hassle-free IT investment?

Choosing the right system at the right price is never an easy decision to make.  Talk to our experts today and let us assist you in identifying the perfect fit solution for your operation.  Let’s reinvent your future business together.

Distribution Centre & Supply Chain Management

Distribution centre (DC) plays an important role in the modern retail chain store operation. The function of DC is to support the supply chain rule of having “the required quantity of the right product in the right place at the right time”.

Panda Warehouse Management System focuses on managing supply chain fulfillment in ensuring stores replenishment request is completed and accomplished. We provide rich features in streamlining the full process of warehouse activities including the auto-generation of stores request list with system suggested quantity for items falling under reorder threshold.

The goal of a distribution centre is to manage a product from the warehouse to the store with the minimum cost and time. The ideal approach is to engage cross-docking system where a product is moved directly from receiving zone to outgoing shipping without long-term storage. However, the success of cross-docking requires suppliers commitment on the just-in-time delivery in which they may not be able to comply.

Panda WMS features various putaway strategies including fixed storage bin, general storage, empty storage bin and etc, allowing user to select the most suitable method for the warehouse operation.

Putaway Process & Cross-Docking Service

Stock Picking Packing & Shipping

Order picking is one of the most important daily processes for warehouse as it is an essential aspect of order fulfillment and is considered one of the most expensive and labor-intensive activities. The industry survey revealed that the order picking process contributed up to 50% of a DC operating cost, hence streamlining the DC picking process is a key priority.

Panda WMS offers multiple picking method including discrete picking, batch picking, zone picking and wave picking. Sometimes a combination of picking methods is needed to handle different products and various order characteristics.

“We have no idea of the status of stock transfer from DC to store or from store to store. We need to manually adjust our stock for any discrepancy reported” – if this is what your warehouse team is complaining, you ought to use our system to manage stock transfer.

Stock transfer within the same organisation is referred to as inter-branch transfer (IBT), otherwise it is an inter-company transaction (ICT) if the parties involved are two separate business entities. Our module is specially built to manage IBT/ICT with the auto creation of credit note for transaction with discrepancy and to ensure the loop is properly closed for financial accounting entry.

Inter-Branch Stock Transfer & Inter-Company Transaction

Supplier Portal for e-Procurement

Forward thinking retailers believe digital transformation is the key to propel their company into the future and support paper-less activities with electronic documents to improve operation efficiencies.

To simplify the communication and to reduce the administrative cost, our B2B supplier portal is built to enable supplier to download purchase orders issued by retailer. The abundant feature available in the portal greatly enhance productivity of retail operation, allowingg supplier to maintain item master list, propose new product listing, recommend promotion bulletin, maintain trade offer as well as propose new order.

“There are a lot of disputes with suppliers over the claim amount we debit them. We are having difficulties reconciling our account with their statement” – if this is the grumble of your finance team, you should adopt Panda B2B solution to resolve the dispute with suppliers and to reconcile their statement of account with ease.

Our B2B portal publishes all the documents issued by retailers enable suppliers to access and to download the documents. Forget about manual 3 way matching as our system automates this process with the e-invoice created by suppliers based on retailers GRN & PO. Panda B2B is the key in driving optimized results.

Creation of e-Invoice & Download e-Document

The key to success in business comes down to one’s ability to create opportunities by exploring all possibilities